Fabric Sample Management
for Textile Manufacturers
Your sample library is your product catalogue. SampleLedger gives it the structure, searchability, and QR connectivity it needs — without replacing your existing workflow.
How manufacturers track samples today — and where it breaks
The sample register reaches capacity
Physical sample books and registers work until they don't. Pages fill up, designs get mislabelled, and finding a specific warp/weft combination from six seasons ago means flipping through pages manually. Nothing is searchable.
Excel files fragment across teams
The production team has one file. The sales team has another. The sample room has a third. None of them match. Design numbers get reused. Specifications drift. Buyers receive conflicting information.
Sticker reprinting is a constant tax
Every time a design spec changes — a new blend, a weft substitution, a width adjustment — the sticker must be redone. With manual label printing, that means reformatting, reprinting, and hoping the right sticker ends up on the right sample.
How SampleLedger fits a manufacturer's workflow
Sample creation
Enter the design number (auto-generated or manual), warp and weft yarn details, blend composition (cotton, polyester, viscose, wool — any combination summing to 100%), GSM, GLM, EPI, PPI, width, finish type, weave, and category. Every field is typed and validated.
Colour variant management
Attach all colorways to the parent design. Each colour variant gets a unique MPN (Material Product Number), its own sticker, and its own searchable record. The variety count stays in sync automatically.
QR sticker printing
Generate a browser-printable sticker containing all key specs and a unique QR code. Print directly from any browser or export to PDF for batch printing. Works with the TSC TTP-244 Pro and compatible thermal label printers.
Buyer and team sharing
Anyone who scans the sticker sees the full spec page instantly — no login, no app, no email required. Sales teams can share the QR link directly. Buyers get precise specs in seconds.
Platform features
Master tables for your org
Patterns, weaves, finish types, categories, and colours are defined once per organisation and referenced across all samples. No free-text drift. New team members use the same vocabulary automatically.
Full audit trail
Every spec change writes a full snapshot. If a blend was updated, the old version is preserved. Nothing is permanently lost. Samples can be soft-deleted and restored.
Role-based access for the factory floor
Owners control master tables and settings. Admins manage samples and users. Staff can create samples and print stickers. Each role has exactly the access it needs.
Common questions from manufacturers
How do I handle designs with the same construction in different widths?
Create separate sample records for each width variant. Use the width field (58", 36", or custom) to differentiate. You can filter by width across your entire sample library instantly.
Can I track which samples went to which buyer?
Dispatch tracking is available in SampleLedger. You can create dispatch records that reference specific samples and colour variants.
How does SampleLedger handle warp or weft changes?
Colour variants support type tags including 'warpChange' and 'weftChange'. You can mark each variant with its change type, making it easy to filter and identify modification variants across your library.
What happens if a design number is already in use?
SampleLedger enforces uniqueness of design numbers within your organisation. If you try to create or import a duplicate, you will receive a validation error immediately.
Can the whole factory team use one account?
Yes. A single SampleLedger subscription covers your entire organisation. Multiple users can work simultaneously with role-based access controls.
How long does onboarding take?
Most teams are creating samples within an hour. The one-time setup fee covers configuration of your master tables, printer setup, and initial data migration if needed.