Your samples,
finally
organised.
SampleLedger replaces your spreadsheets with a structured system for fabric sample entry, color variants, QR sticker generation, and instant spec sharing — all in one place.
The problem
Textile sampling, held together by luck.
Most teams still rely on spreadsheets, WhatsApp messages, and manual label printers. It works — until it doesn’t.
Lost in spreadsheets
Inconsistent columns, no validation, no search. One wrong formula wipes out weeks of tracking data. Your sample library is one accidental delete away from chaos.
Sticker chaos
Manual label printing means typos, outdated specs, and mismatched stickers. Reordering a sample means redoing the label from scratch — every single time.
Zero traceability
Buyers call to ask for basic specs. A QR code scan goes nowhere. Finding a sample by design number means digging through three different files and a WhatsApp thread.
How it works
From sample entry to scannable sticker.
Enter the sample
Fill in design number, warp, weft, blend composition, GSM, and dimensions using structured forms — no free text, no guessing.
Add color variants
Attach multiple colorways to a single design. Each variant gets its own MPN, record, and sticker — all linked and searchable.
Print the sticker
Generate a browser-printable label with all key specs and a unique QR code. Print directly or export to PDF.
Scan anywhere
Anyone with a phone can scan the sticker QR to instantly view the full sample spec page — no login, no app required.
Features
Built for textile sampling workflows.
Not adapted from a generic CRM. Not bolted onto an ERP. Every feature exists because textile sampling demanded it.
Structured data entry
Every field has a type, a validation rule, and a label. Blend percentages must sum to 100. Design numbers stay unique within your org.
Color variant tracking
Attach multiple colorways to a single design. Each variant has its own MPN and sticker. Variety count stays in sync automatically.
QR sticker printing
A fixed, print-faithful sticker with warp, weft, GSM, GLM, blend, variety, and a high-contrast QR code. Print from any browser.
Instant QR lookup
Scanning a sticker opens a public spec page — no login, no app, no friction. Buyers get the details they need in seconds.
Org-scoped masters
Your patterns, weaves, finishes, categories, and colors are defined once per organisation and referenced across all samples.
Search & filter
Search by design number, filter by blend, GSM, width, colour, or type. Find any sample in a library of thousands instantly.
Full audit trail
Every create, update, and delete writes a full snapshot. Soft-deleted samples can be restored with their complete history intact.
Role-based access
Owner, Admin, and Staff roles with clear permission boundaries. Owners control master tables; staff can create and print stickers.
Get started today
Replace your spreadsheets
with something that actually works.
SampleLedger is ready to use out of the box. Structured sample tracking from day one.